50th Anniversary: Health, Safety, and Security

Health, Safety, and Security at Seed Savers Exchange 50th anniversary conference and celebration

SAFETY AND SECURITY

The safety and well-being of our speakers, guests, and staff is paramount. Organizers work closely with local officials to ensure the safest possible experience. You’ll notice staff identified with bright blue Seed Savers Exchange shirts on Friday, and red shirts on Saturday, throughout the event grounds. They are there to keep you safe, so don’t hesitate to ask them for help if you need immediate assistance.

REMEMBER: You’re the eyes and ears of the event. If you see something suspicious, say something. 

ENTRY PROTOCOLS

For the safety of everyone entering the event, all guests must check in upon arrival and wear their official event lanyard throughout the event. Please review our list of allowed and prohibited items before heading to the event.

COME PREPARED & LOOK OUT FOR EACH OTHER

Here are four easy ways to look out for yourself and those around you:

1. Watch out for your neighbors. If someone around you looks like they need help, check in with them. If someone is getting unruly, alert the nearest staff member. 
2. Be considerate – this is a shared space and we want everyone to enjoy themselves. Keep the vibes chill and your hands to yourself.
3. Use the buddy system. The Lillian Goldman Visitors Center is the designated meeting point for lost or separated people. If one of your friends is in trouble, please alert the Seed Savers Exchange staff—they will assist you, no questions asked.
4. Keep yourself and your belongings safe. Be aware of your surroundings and keep an eye on your personal items at all times. If you find something or lose something, head to the Lillian Goldman Visitors Center for our Lost and Found.

Here are some helpful tips on how to prepare for the event:

Have Emergency Contact Info on your person and your phone lock screen in case emergency personnel need to know.

Remember to stay hydrated and keep cool by visiting the Hydration Stations for free, cool water. Bring your water bottle to refill and help Seed Savers Exchange’s 50th Anniversary Conference & Celebration be a green and sustainable event!

Protect yourself from the sun – take breaks and find shade.  Sunscreen lotion, hats, and sunglasses are key. 

Bring a list of allergies and medications you take in case of a medical emergency.  

Dress for the weather.  We’re constantly monitoring the weather.  Keep an eye on the radar before heading to the event so you can dress accordingly (rain boots, ponchos, etc.) 

ANTI-HARASSMENT POLICY

WE HAVE A ZERO-TOLERANCE POLICY FOR HARASSMENT. PLEASE LET OUR STAFF KNOW IF YOU FEEL HARASSED OR THREATENED IN ANY WAY. NO ALWAYS MEANS NO.

We want every guest to feel safe at the event. We will not tolerate any harassment based on race, gender, gender identity, sexual orientation, religion, disability, body size, appearance, age, or national origin. If you feel like you’re being harassed, are the victim of nonconsensual touching, or otherwise feel unsafe, please report it to the nearest staff member.

Additional Safety Resources

We strive to continually update and evolve our safety and security protocols, which include education and preventative measures to keep people safe. If you need any assistance during the event, look for Seed Savers Exchange staff in our staff t-shirts. This team is here to answer questions, offer directions, or guide you to a safety resource.

If you have any specific questions, they can be directed to events@seedsavers.org.